Company Secretarial Compliance in Portugal
Company secretarial services in Portugal keep a Portuguese company's resolutions, director changes and annual accounts in order at the Conservatória do Registo Comercial. We work to the statutory calendar: the accounts-registration filing falls due by the 15th day of the seventh month after year-end.
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Who Needs Company Secretarial Compliance in Portugal
- Your company needs approved resolutions, director changes or beneficial-owner information filed for registration.
- Your board needs annual accounts, management reports and approval dates organized around the year-end.
- Your company needs its registered-office, company-name or representation records updated at the registry after an amendment.
- Your corporate-services team needs RCBE, AML, source-of-funds and document-retention controls in one file.
Bookkeeping-only work, payroll administration and nominee arrangements that conceal the real director or beneficial owner are outside the offer.
What's Included in Company Secretarial Compliance
This section sets out the registry, accounts, RCBE and AML work your Portuguese company requires.
- Corporate filings. Approved accounts and corporate changes are routed through the competent Conservatória do Registo Comercial, and the two-month general registration deadline applies where Article 15(2) governs the act.
- Annual accounts. A specialist places the three-month approval period, five-month consolidated or equity-method extension and the accounts-registration date by the 15th day of the seventh month after year-end.
- Directors and authority. Resolutions, representation powers and conflict disclosures are recorded. CSC Article 72 sets the director responsibilities that these records support.
- RCBE records. A specialist organizes beneficial-owner information and the update material under the RCBE regime established by Lei n.º 89/2017 and the current AML framework.
- AML file. The file records customer identification, beneficial ownership, source-of-funds evidence and the seven-year retention period where the provider is an obliged entity.
- Registry costs. The official Empresa na Hora service lists EUR 360 for a normal incorporation, EUR 200 with one associated trademark class and EUR 44 for each additional class; other acts use the current IRN tariff.
Diagram text version
Prepare annual accounts. Approve them within three months. Register approved accounts. Retain AML records for seven years.
What Your Company Records Need
- Company and ownership record
- Articles, registered office, shareholders, directors, beneficial owners and representation powers.
- Resolution and appointment file
- Board or shareholder resolutions, minutes, appointment or removal decisions and conflict disclosures.
- Accounts and year-end records
- Management report, annual accounts, consolidated records, approval date and commercial-registration evidence.
- RCBE and AML information
- Beneficial-owner data, identity records, source-of-funds material and risk information.
- Registry correspondence
- Prior filings, certificates, rejection notices, requests for correction and Conservatória correspondence.
- Tariff and authority access
- Powers of attorney, payment evidence, portal access and the current IRN fee reference for each act.
How Company Secretarial Work Starts
A specialist prepares the corporate records and filings for the Conservatória do Registo Comercial and notes accounting, tax and beneficial-owner points along the way.
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Map the entity and filing event
You provide the company form, ownership, directors, registered office and resolution or filing question.
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Collate the approved corporate records
The record set collates the minutes, resolutions, appointment powers and supporting corporate records that you approve.
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Set registry deadlines
The deadline list covers the Article 15 registration period, accounts deadline and competent Conservatória route.
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Update RCBE and AML records
A specialist organizes beneficial-owner, identity, source-of-funds and retention evidence for the current file.
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File approved documents
The commercial, accounts or RCBE material is submitted through the applicable official channel.
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Close the compliance cycle
The closing file keeps receipts, certificates, authority correspondence and the next corporate dates.
Timing and Possible Delays
Set case by case
The work is planned around the resolution, year-end, ownership changes, registry route and supporting records.
What delays it
The work takes longer when signatures are missing, beneficial ownership is unclear, registry corrections are requested or accounts are not approved.
What to prepare now
You prepare articles, ownership data, director records, resolutions, accounts, RCBE information and prior filing correspondence before the work begins.
Ongoing Corporate Compliance
Resolutions and registration order
The approved resolution, the directors’ appointment record, the ownership record and the registration request are collated before the filing is prepared. You provide signed minutes, powers, articles and prior certificates in the sequence the Conservatória requires. A specialist records the evidence of submission.
Accounts and beneficial-owner records
Approval, accounts registration and RCBE information are placed beside the financial year-end before the annual file is closed. You provide management reports, approved accounts, beneficial-owner updates and identity evidence in the order the records require. The accounts-filing receipts are kept with the annual file.
AML retention and director records
The approved director decision and conflict disclosure are filed with the source-of-funds records before the corporate-services file is closed. You provide client correspondence and transaction evidence for the retention schedule. A specialist preserves the records supporting the director decision.
Set out your company compliance needs
Describe your entity, directors, ownership, year-end and filings that need to be prepared.
Common questions
What is the general commercial-registration deadline?
When must annual accounts be approved?
When are approved accounts filed?
Who can represent a Portuguese company?
What does RCBE compliance require?
How long must company-service AML records be kept?
What does incorporation cost through Empresa na Hora?
How is my company secretarial work handled?
How the Service Works
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One team for the whole case.
The registry filings, accounts, RCBE and AML records stay with one case team.
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English or Portuguese.
English or Portuguese, whichever you are most comfortable in.
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A written quote before work starts.
You get a quote in writing before any work starts. Fees are set case by case.
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A clear answer on scope.
You are told plainly if your case falls outside the service.
Contact us
Your request is in
Every request is read in house. The requirements are assessed, and a reply by email sets out the appropriate next steps.
Every enquiry is read in house, and the aim is a reply within one business day.
The information on this page is checked against official sources and reviewed regularly. It is corrected when the law or official guidance changes, as the Editorial Standards describe.